About Us

About Missouri River Regional Library

The Missouri River Regional Library is the public library serving Cole and Osage counties in Missouri. We have branches in Jefferson City and Linn, as well as a Bookmobile that travels throughout both counties.

MRRL Mission

The Mission of Missouri River Regional Library is to promote development of the community by providing access to a diverse selection of resources and programs to meet the educational, cultural, professional, recreational and social needs of the residents of Cole and Osage Counties.

Adopted April 2016

MRRL Vision

Missouri River Regional Library will be a vibrant organization that attracts and stimulates a thriving community of life-long learners.

Adopted April 2016

MRRL Values

We value the public good, free and equal access, inclusiveness, accountability, social responsibility, and literacy in all forms.

Adopted April 2016

Welcome to Missouri River Regional Library! This library dates back to 1898 when through the “active interest of a number of spirited citizens formed to create a free public circulating library” (News Tribune June 28, 1931). By 1901, two prominent Jefferson City residents decided to approach Andrew Carnegie in hopes of securing a monetary gift to build a library. Mr. Carnegie agreed and donated $25,000 for a new library building. The terms of Mr. Carnegie’s gift required the town to furnish a site for the structure and agree to pay $3,000 to annually support it.   The original library site on 210 Adams was completed and dedicated on December 23, 1902. Our current building at 214 Adams was completed in 1974 and dedicated in the spring of 1975. What began as a collection of 1,700 books has grown into a collection containing more than 250,000 items! Over a century later, Missouri River Regional Library is alive, well and serving the Cole and Osage County communities.

I have had the good fortune to work here for over 19 years, watching the library evolve to meet the information needs of an ever-changing world. Our library still provides all the traditional services one expects to find in a library, yet we have fully embraced the digital age. We extend our reach beyond these walls with not only our eBooks and databases, but also with our bookmobile and outreach services.

Working in libraries as long as I have, has strengthened my belief in the transformative power of libraries, and their potential to reach people regardless of age. Throughout the span of one’s life, the library is there. Whether it is serving an early literacy role in the life of a child, a place to use a computer, participate in a book discussion, meet an author, or learn a new life skill, the library is relevant to each stage of life.

As the Director, it is my goal to build the kind of vibrant, innovative library we need in today’s world —one that partners with our community in creative and new ways, while providing the library services people count on.   I am proud of our great staff, collection, and programs.  I am committed to this community and library system, and to improving your library experience. I value your opinion of the library and the job we are doing. Please let me know if you have a question, concern or praise, please contact me by phone at 634-2464 or by email at schoonoverc@mrrl.org

Hope to see you at the library!
Missouri River Regional Library
Claudia Schoonover

Main Library

The main branch of the Missouri River Regional Library is located at 214 Adams Street in Jefferson City, MO.

Contact 573-634-2464 or 1-800-949-READ

Main Library Hours

Monday – Thursday 9:00 AM to 9:00 PM
Friday 9:00 AM to 6:00 PM
Saturday 9:00 AM to 5:00 PM
Sunday 1:00 PM to 5:00 PM

Osage County Library

The Osage County Library is located just east of downtown Linn at 1014D Main Street (Highway 50)

Contact (573) 897-2951

Osage County Library Hours:

Tuesday & Thursday: 9:00 AM – 7:00 PM
Wednesday & Friday: 9:00 AM – 5:00 PM
Saturday: 9:00 AM – 1:00 PM
Closed Sunday & Monday

What is the bookmobile? When and where does it stop?

The Missouri River Regional Library Bookmobile makes school and community stops throughout Cole and Osage Counties. We offer a full range of children’s and adult titles, including fiction & non-fiction, paperbacks, audiocassettes, CDs, and videotapes. In addition, any title from our regular collection can be requested through the bookmobile, and picked up at the appropriate stop. If you have any questions, please call Jon Karr at (573) 634-6064 ext. 240

14522879_10154022531577104_5173150067161903117_n

Missouri River Regional Library meeting rooms will be available free of charge during normal library operating hours to nonprofit community groups and organizations sponsoring meetings and programs open to the public. Private family social events are prohibited. Meetings of any group or organization that is soliciting business, trying to make a profit, or fundraising are also prohibited. Library programs and activities have first priority for use  of meeting rooms.

Room reservations may be made by completing a Meeting Room Application and emailing it to speidelj@mrrl.org, faxing it to 573-634-7028 or mailing it to Missouri River Regional Library, Meeting Room Application, P.O. Box 89, Jefferson City, MO 65102-0089. For questions call 573-634-6064 ext. 263.

  • Meeting room regulations are listed on the Meeting Room Application
  • You can fill out the meeting room application, save it to your computer, and email it to Judy at speidelj@mrrl.org
  • To view room availability, please click on the button below, make sure to choose the venue (room) in the drop down menu.

Public Service Policies

Behavior and Use of Facilities

The Missouri River Regional Library Board of Trustees strives to maintain safe and secure facilities for public library service. The Library Board and staff have the right and responsibility to protect the safety of all library patrons and to maintain order on library property, which includes setting rules of behavior and regulations for the use of library buildings. These rules do not replace or preclude the use of good judgment on the part of library staff in specific situations.

Patron Code of Conduct:
In order to fulfill its mission, the Missouri River Regional Library is committed to providing a safe and enjoyable atmosphere for our patrons in our libraries. Any behavior that threatens this atmosphere will not be tolerated. Such behavior includes the harassment of patrons or staff, any interference with staff members in the performance of their duties, lingering in the children’s area without library intent, and any other behavior that would interfere with legitimate library activity. Library users who fail to behave responsibly, or who act in violation of our policies, may be asked to leave.

Approved July 20, 2010

Regulations:
1. Noise levels will be kept to a minimum within the library.
2. The library and its grounds, are a smoke-, tobacco- and drug-free environment.
3. For safety and hygiene reasons, shirts and shoes must be worn at all times.
4. Skateboarding, rollerblading and roller-skating are not allowed on library property.
5. Threatening, illegal, harassing or disruptive behavior will not be tolerated on library premises.
6. Service dogs are welcome in the library and must be on a leash.  Staff may ask a person to remove a service animal when that animal’s behavior poses a direct threat to the safety of others; or if its behavior is disturbing other library users. When it is not obvious what service an animal provides, limited inquiries are allowed. Staff may ask two questions: (1) is the dog a service animal required because of a disability, and (2) what work or task has the dog been trained to perform. Staff may not ask about the person’s disability, require medical documentation, require a special identification card or training documentation for the dog, or ask that the dog demonstrate its ability to perform the work or task.  Comfort animals are not allowed.    No other animals are allowed in library buildings or on the library bookmobile unless as part of a library-sponsored event.
7. Weapons as defined in RSMo 571.010 are not allowed on property leased or owned by the library, except by on-duty law enforcement officials. Concealed firearms are prohibited on all property leased or owned by the library.
8. Solicitation of funds and sales of goods by the general public are not allowed on library property unless on behalf of the Library, or on behalf of its affiliate Friends groups or Foundation.
9. Food and drink are not allowed in the library, except for specially designated areas and events.
10. Theft of material will result in loss of library privileges.
Prohibited Behaviors include:
1. Indecent conduct or exposure of one’s person.
2. Harassment of or any intentional annoyance of any patron or staff member.
3. Sexual harassment of anyone on library premises.
4. Lingering without library intent in the Children’s Department.
5. Making inquires of an unduly personal nature of Library users or staff
6. Using abusive or foul language.
7. Being present in non-public areas of the Library without permission.
8. Public intoxication.
9. Lack of personal hygiene to such an extent that it interferes with library use by others.
10. Disobeying the reasonable direction of a library staff member.
11. Cell phone use in undesignated areas.
Procedures:

A patron(s) who breaks the above regulations may be approached by a library employee and asked to stop the behavior; if they refuse to cooperate they will be asked to leave the library. If the patron refuses to leave, law enforcement will be notified.

Repeated incidents of prohibited behavior or single incidents of illegal behavior may result in permanent banishment from library property. In such cases, the library director will notify the patron immediately or in writing, and will notify local authorities.

Children in the Library

Service to children is a major focus of the library’s mission. Children are welcome to use the library at any time it is open. However, the library does not have a specific responsibility to care for, or to watch out for children left unattended in its facilities. Parent or caregiver is responsible for the behavior of their children; teachers are responsible for the conduct of their students while they are in the library for a class visit or tour.
Approved July 20, 2010
Guidelines:

Children under 12 must be accompanied by someone 14 or older at all times, with exception of special circumstances in the teen zone. Children under 12 are only to be permitted to stay in the Teen Zone at the discretion of Teen Zone staff. If staff should decide that circumstances permit those younger than 12 to stay in the Teen Zone, the child’s behavior must be kept under control.

Procedures:

If unattended children are left at the library, parent(s)/legal guardian(s) will be notified to pick them up. If a parent cannot be reached, the police will be called to escort them to the police station to be picked up by parent/legal guardian.

Under no circumstances will a library employee or volunteer transport a child from library premises.

Community Bulletin Board and Information Distribution

As part of its information mission and as a public service, the Library may allow for distribution of free hand outs, flyers or publications provided such distribution does not negatively impact the appearance of the Library’s public areas.

Approved June 18, 2002

Regulations:

The Library may post information on the Community Bulletin Board on a space available basis.

Posted material must describe community groups, organizations or events that are non-profit, open to the general public, and intended to educate, enrich or inform.
Posted material must include the name of the organization sponsoring the information or event that is being publicized. Only one posting per organization may be displayed at any one time (except for Missouri River Regional Library sponsored events). All postings must be authorized by library staff.

Posting of notices or distribution of materials at the Library does not indicate Library endorsement of the ideas, issues, or events promoted by those materials.

The Library assumes no responsibility for any inappropriate use of posted information.

Guidelines:

 

Procedures:

Confidentiality of Library Records

Patron circulation records and any record of use of library resources by specific patrons are confidential. Such records shall not be made available to anyone except pursuant to such process, order, or subpoena as may be authorized by law.

Approved June 18, 2002

Regulations:

 

Guidelines:

 

Procedures:

Exhibits Policy

The Library offers limited exhibit space for personal collections of art or collectibles and for informational displays from civic and non-profit community organizations. In addition to the general display area, the library invites area artists to display their works in the library’s Art Gallery/Multipurspose room.

Approved June 18, 2002

Regulations:

 

Guidelines:

 

Procedures:

The Public Services Manager is responsible for approving and scheduling exhibits and displays in the general display areas.

A staff committee is responsible for selecting all shows in the Art Gallery.

Homebound Services

In order to ensure that all citizens of Cole and Osage Counties have access to basic library services, Missouri River Regional Library offers delivery of books and other library materials to patrons who are unable to visit a library facility due to illness or physical limitation.

Approved July 20, 2010

 

Regulations:
Patrons must meet one of the following criteria to qualify for homebound service:
  • A permanent physical condition that prohibits a person from safely visiting the library.
  • A temporary health situation (medical leave due to surgery, etc.) that prohibits a person from safely visiting the library. Service will be provided until recovery is complete.
  • Residency in a nursing care facility, whether temporary or permanent.
  • Health conditions associated with the elderly that make a person unable to safely visit the library.
Guidelines:
  •  A medical or caregiver’s certification may be required to receive homebound service.

 

Procedures:
  • Outreach Services staff hold sole responsibility for delivering or mailing library materials to homebound patrons.
  • Outreach Services staff will, after an initial consultation with the patron, gather library materials for individuals based on their interests and special requests.
  • Materials are checked out on the patron’s library card.
  • Materials are delivered and picked up at the request of the homebound patron.
  • Under special circumstances, materials may be mailed to individual patrons by Outreach Services staff. Patrons are responsible for returning the material to the library through the mail or to a library facility or dropbox if the patron is not on a regular library delivery schedule.
  • Overdue fines are not charged to homebound patrons, but patrons are expected to have materials available for pickup and return in a timely fashion.
  • Homebound patrons are responsible for fees associated with lost or damaged items.

Inclement Weather and Other Emergency Closing Procedure

It shall be the sole responsibility of the Library Director to determine whether the library shall be closed due to inclement weather or other emergency. In the event of the Library Director’s absence, the Assistant Director will make the decision.

Approved July 20, 2010

Procedures:
If the Director determines the library shall be closed due to inclement weather, he or she will notify all supervisors of this decision. It shall be the responsibility of each supervisor to notify all his or her departmental staff. In addition, notification of the closing will be given to local radio and TV stations.

Internet Use Policy

The Missouri River Regional Library offers Internet access to its patrons as an enhancement to the research and educational resources in the Library’s print and non-print collections. Missouri River Regional Library cannot ensure the availability or the accuracy of external digital resources. The library will assist wherever possible in the use of digital resources, but patrons must share the responsibility of evaluating the validity of information retrieved from the Internet. The Library respects patrons’ rights to privacy and to access of information; however, the Library reserves the right to monitor Internet use in the Public Computer Center and elsewhere in the library, and may terminate Internet usage of any patron accessing material that may be considered offensive to others or that creates a hostile environment for library patrons or staff. Access to illegal material such as child pornography is strictly prohibited. Illegal and destructive activity such as hacking, spreading viruses or otherwise obstructing the operation of the library’s computing resources is also prohibited. The Library restricts minors from gaining electronic access to material that is pornographic for minors in accordance with RSMo Sections 182.825 and 182.827. The library complies with the Children’s Internet Protection Act (CIPA) by employing electronic filters on Internet-accessible computers. Missouri River Regional Library reserves the right to set rules as needed to promote equitable computer use and to revise this policy in response to changes in, or concerns about the library’s computing environment.
Approved July 20, 2010

 

Regulations:

Parents are responsible for monitoring their child’s use of the Internet, including accessing the World Wide Web, chat, email and game sites.

Patrons age 18 and over may use the Library’s Internet resources within the guidelines of this Internet Use Policy and procedures set by library staff.

Patrons aged 12 through 17 require a parent or legal guardian to grant them permission to use the Internet in person.

Patrons under the age of 12 require a parent or guardian to be present with them at the computer at all times when accessing the Internet.

Each patron may use the Internet for up to 2 hours per day.

 

Guidelines:

 Patrons must have a valid Missouri River Regional Library card to use the PCC. Non- patrons can get a guest pass at the Public Computer Center desk.

Patrons must provide your library card if asked.

The computers are normally available whenever the library is open, subject to periodic maintenance.

Patrons may not use your own software programs on the computers.

Patrons may not download programs from the Internet to library computers. You may download information to personal storage media (i.e. floppy disks, thumb drives, burnable CD’s, etc.) However, personal documents are not saved on the library’s computers.

Computer printouts are 10 cents per page for black and white copies, and 25 centers per page for color copies. Using the “Print Preview” function can avoid unnecessary copies.

The Missouri River Regional Library staff cannot configure personal computers. This is an unacceptable liability for the library and the staff member. We do not take any troubleshooting requests for personal computers, staff members cannot diagnose or correct a malfunctioning personal computer.

The Missouri River Regional Library staff cannot provide in-depth assistance in using personal devices (i.e. cameras, phones, mp3 players, etc) with computers, except in the case of using them with online library provided services or resources. (i.e. downloading of an e-audio book.)

 

Procedures:

In compliance with CIPA, patrons aged 17 and older may request that library staff disable the Internet filter during his or her current Internet session.

Patrons may request a review of a blocked site by library staff for inclusion on the library’s “allowed” list of websites.

Library staff will set reasonable procedures for using the Public Computer Center computers and other electronic resources within the library, including setting time limits, printing costs, and penalties for violating the intent of this policy.

Library Card Policy

Missouri River Regional Library issues free library cards to residents of Cole and Osage counties and to those who own property in Cole or Osage County but reside elsewhere.
The Library may extend a reciprocal offer of a free card to patrons from taxing library districts in the surrounding area. At their discretion, library staff may issue special classes of cards for temporary residents, including but not limited to students and legislators.
All other patrons may purchase an annual individual or family library card at a rate comparable to the average individual or household tax contribution of MRRL taxpayers.
The library staff sets reasonable rules for the issuance of library cards and conditions for their use.
Approved July 20, 2010

 

Regulations:

A valid MRRL library card is required for borrowing materials and using the computer center.

The age requirement to obtain a library card without a parent or guardian signature is 18 years of age. Patrons age 17 and under must have a parent or legal guardian co-sign the library card application. Exceptions to this policy may be made at staff discretion for legally emancipated minors or married minors, upon presentation of proper documentation.

Interlibrary loan and MOBIUS services are available only to Cole and Osage County residents, non-resident taxpayers and to paying non-resident cardholders. Interlibrary loan and MOBIUS are NOT available to reciprocal card holders.

The card holder is responsible for all materials borrowed on their card. The card holder is responsible for all fines incurred on their library card. Fines are accrued at 20 cents per day, per item, with a max fine of $5.00 per item. All accounts are subject to be sent to our collection agency for fees over $25.00. There is a fee to replace a lost or stolen card, lost or stolen cards should be reported to library staff immediately.

Access to collections, library-sponsored programs and reference services are available to the public without a card.

Non-residents owning property in Cole or Osage counties may receive a library card upon presentation of a paid property tax bill for said property.

Residents of the following reciprocal library districts may receive a free MRRL card upon presentation of identification and proof of address as outlined in the procedures:

  • Daniel Boone Regional Library (Boone and Callaway counties, excluding Centralia)
  • Mexico-Audrain County Library District Scenic Regional Library (Franklin, Gasconade, Warren)
  • Heartland Regional Library (Maries & Miller)
  • Price James Memorial Library, Tipton and surrounding tax-supported library district
  • Wood Place Library (residents residing inside the city limits of California)

Persons residing outside the MRRL service area and not in the districts eligible for a reciprocal borrowing card may purchase a non-resident card for an annual fee. The fee will be based on the average tax contribution of MRRL residents and may change accordingly each year. Family members residing at the same address may share one non-resident card.

Students attending local colleges may receive a card upon presentation of proof of address and current student ID.Cards expire at the end of the academic term.

State legislators may receive a card for the length of their term of office.

Patrons residing at temporary shelters may obtain a special card with some limits. Privileges for this type of card are, full access to the Library’s electronic services, use of the Library’s Public Computer Center, use of the library’s online resources, limited ability to check out items. Patrons are limited to checking out two items at a time, patrons are not able to check out additional items in the case of fines. Patrons cannot place MOBIUS holds or Inter Library Loan requests. Patron’s card needs to be renewed every six months with proof of short term residence. Other temporary cards may be issued to temporary residents of the district at the discretion of the circulation supervisor.

Persons 18 years and older must provide proof of current physical address within the library district and a picture ID. Proof of address may include a valid driver’s license, voter registration card, checkbook, utility bill or rent receipt. If a patron does not have proof of current physical address a postcard will be mailed to the applicant who may then return with the postcard and receive a library card.

Persons 5 to 17 years of age may receive a library card with the consent of a parent or legal guardian. The application must be co-signed by the parent or legal guardian, who must present proof of residency as above. Identification for the child is not required, but both must be present to receive the card.

Meeting Room Policy

Missouri River Regional Library meeting rooms will be available free of charge during normal library operating hours to nonprofit community groups and organizations sponsoring meetings and programs open to the public.  Library programs and activities have first priority for use of meeting rooms.
Approved by MRRL Board July 20, 2010
Regulations:
  1. A meeting room application must be filled out completely and on file prior to first use of room.  Reservations may be made by telephone; however an application still needs to be completed and on file with the Library.  The individual initiating the request will be considered the official representative of the group and will assume responsibility for communicating meeting room regulations to the group.  Such individual must be at least 18 years of age.
  1. A $25 deposit is required for all meeting room use.  It will be returned if the meeting room is left in good condition.  Groups scheduling for multiple dates will be allowed to maintain a deposit on file.
  1. To provide an opportunity for all groups to use MRRL’s meeting spaces; groups are permitted to use rooms no more than once per month for regularly scheduled meetings.
  1. Meeting rooms may be scheduled for the current year.  Scheduling for the following year will open on December 1st.
  1. Meetings and programs must be free and open to the public, except meetings legitimately closed per state statue.  No charges, fees, collections or solicitations are allowed on Library property.
  1. The Library reserves the right to approve or disapprove any application at the Library Director’s discretion and limit the use of the rooms.
  1. Groups are responsible for their own room arrangement.  Tables and chairs can be found in the rear storage area of the Art Gallery/Multipurpose Room.  The Library has a limited number of tables in the meeting rooms.  Please consider this when setting up.
  • Groups are responsible for clean-up and must return all furniture to the rear storage area when their meeting ends.  If a violation occurs the group will no longer be permitted to use the room and the group’s deposit will be forfeited.
  1. Meetings must be over in sufficient time to clean-up and vacate the building by closing time.  No meetings, set-up, or clean-up may begin before or extend after regular library hours.
  1. The Library will provide no audio/visual equipment to outside groups.  The only exception is groups may use the projector screen located in the Art Gallery/Multipurpose Room.
  1. Groups may use their own audio/visual equipment in the meeting rooms and are responsible for their own technical support, extension cords, etc.
  1. The official representative of the group will be responsible for the orderly conduct of the group and for any damages to library property or equipment.  Everyone using the meeting rooms shall adhere to the Library’s Patron Code of Conduct policy and procedures.
  1. The Library’s multipurpose room serves at the MRRL Art Gallery.  Under no circumstances shall anyone attending a meeting in said room touch or attempt to move any of the art on display.  Any loss or damage to an exhibit which occurs during a meeting shall be the financial responsibility of the organization and/or the individual reserving the room.
  1. A telephone for use by the public is not available in the meeting rooms.  Library staff will not accept telephone messages for persons attending meeting room functions.  A pay phone is located on the main floor.
  1. Tobacco use is not permitted in the Library or on its grounds.
  1. Food and non-alcoholic beverages may be served.  All food and drink must be kept in the meeting room.  Groups must provide all supplies and service pieces.  The group must request kitchen facilities when scheduling the room.  The kitchen must be cleaned and left in the same condition as found.
  1. The Library assumes no responsibility for any materials or items left on the premises.
  1. Use of the Library’s meeting rooms does not constitute endorsement by the Library of points of view expressed by the group.  No advertisement or announcement implying such endorsement or sponsorship will be permitted, including use of Library’s name or Logo.
  1. In the event of an emergency, the Library Director reserves the right to cancel meeting room reservations.  In the event of severe weather conditions, a group representative will be responsible for listening to local radio stations or checking the library’s website for closing announcements.  Groups will not be notified of Library closings due to weather.
  1. If a meeting is cancelled, please notify the Library as soon as possible.
  1. Missouri River Regional Library is committed to compliance with the Americans with Disabilities Act.  Reasonable modifications will be provided upon prior request.

Updated August 9, 2011

Petitioning at MRRL

 

The Missouri River Regional Library (MRRL) allows individuals and non-profit or governmental agencies to provide information about community activities or issues, to acquire signatures for initiative petitions and/or to complete research questionnaires. Allowing the use of Library property for the public expression of opinion does not constitute Library endorsement of the opinions or ideas of those individuals and organizations.

 

Procedure:

 

The above activities are allowed on library property, with the following exceptions: petitioning and survey taking are prohibited inside the Main Library and the Osage County Branch, under the main library’s covered entrance and within eight (8) feet of the front doors of the Osage County Branch. Petitioners and survey takers must not impede traffic, block sidewalks, harass, or pursue customers.

Reference Services Policy

The Reference Department of the Missouri River Regional Library provides access to information in print, electronic and other formats to meet the needs of our diverse community. Access to information is administered impartially and confidentially. Patrons may contact the Reference Desk in person, by telephone, mail, or email.
Approved July 20, 2010
Regulations:
Reference services are available to all individuals who come into the library.
Patrons in the library receive priority service from reference staff over telephone patrons.
Intensive research requests may be charged an hourly fee or referred to an outside researcher.
Procedures:
The Sunday Jefferson City News Tribune and the current issue are kept at the desk. To ensure prompt return, a library card or picture ID must be exchanged for the newspaper.
The Consumer Reports Buying Guide and the Consumer Reports issues themselves are kept at the Reference desk and do not check out. Patrons may take them from the desk to read or make copies.
The reference workstations are for database or Internet research only, and patrons wishing to browse the Internet must use the PCC workstations. Patrons abusing this rule will be asked to leave the reference workstations.

Smoke-Free Environment

Smoke-Free Environment 
The Library has an obligation to provide a smoke-free environment for employees and patrons.  Smoking is prohibited on Library property except for designated staff smoking areas.
Approved May 16, 2017

Collection Development Policy

Collection Development Policy

Approved April 15, 2008

Books and Material Formats

In accordance to the library’s mission statement, Missouri River Regional Library will provide a wide selection of print, non-print, and electronic resources in order to meet the extensive information needs of our library customers. The library will develop a well-rounded collection of materials in the most appropriate formats for library use. Innovative formats will be acquired and made accessible as they are judged relevant and sustainable to the collection and the community and as funds allow.

Branches and Bookmobile

Branch and bookmobile library collections are of a popular and student-oriented nature designed to meet the majority of local user needs. Materials are selected for the branch and bookmobile based on the general selection criteria as outlined in this collection development policy and procedures. Branch and bookmobile staff recommends selection of some of their own materials and also work with the librarians to develop specific subject areas.

Budget

Upon approval by its Board of Trustees, the library annually provides a formal allocation of funds for library books and materials based on the recommendation of the Collection Development Manager.

Community Profile

Missouri River Regional Library is headquartered in the state capital of Jefferson City. The MRRL system serves a population of over 80,000 throughout Cole and Osage Counties, with the main library being located in downtown Jefferson City and the Osage County Library located in Linn. The library also operates a bookmobile that serves a number of schools, nursing homes, homebound, and community residents. Through reciprocal borrowing agreements with other libraries the MRRL service area is expanded even farther by making residents who live outside the two-county service area eligible for a MRRL library card.

The Library’s service area is home to an increasingly diverse population. As community needs arise, the library strives to develop appropriate collections to meet the needs of the entire population.

The Missouri State government is the largest employer in the library’s service area. Lincoln University, a historically black college, is the area’s largest educational institution. Besides Lincoln University’s Inman E. Page Library, there are several other libraries in Jefferson City including the Missouri State Library, Missouri State Archives, Missouri Legislative Library, and Missouri Supreme Court Library. These libraries, as well as the Linn State Technical College in Osage County, enhance the information offerings in our communities. The library is also part of a consortium known as MOBIUS which makes the holding of 68 academic libraries and 1 public library accessible to our residents through our online catalog.

Collection Responsibility

The Board has delegated the collection responsibility to the library director, who, in turn, delegates these duties to the Collection Development Manager. Selection responsibilities are shared between the Collection Development Manager and several full-time qualified staff.

Donations

MRRL encourages and accepts gifts and donations, with the understanding that materials will be added to the collection only if they meet the same criteria for selection used for purchased materials. Once a gift is accepted by MRRL, it becomes the property of the library, to be used or disposed of in accordance with the policies established by the Board of Trustees. The library discourages conditional gifts, but the Board of Trustees may approve special arrangements. Upon request, the library will provide the donor with an acknowledgment letter (to serve as a tax receipt). The library is not permitted to place a value on donations.

Evaluation

Evaluation of library material ensures the development and maintenance of a well-rounded collection. One method of evaluation includes the use of professional tools such as “best” lists, reviews, usage statistics and ILL requests. Additionally, the collection will be compared to standard bibliographic tools such as Public Library Catalog, Fiction Catalog, and Children’s Catalog. Another method of evaluation draws upon the professional knowledge of the selection staff regarding patron needs and interests. Suggestions from patrons are a welcome means of identifying specific collection areas that require development or maintenance.

Interlibrary Loan

Interlibrary loan (ILL) is the process by which libraries lend items to each other for use by their patrons. Multiple requests for an individual title or consistent requests for materials in specific subject areas will be considered for purchase. Staff from the ILL department will cooperate with the Collection Development Manager by suggesting titles or subject areas that are in demand and not met by our collection.

Request(s) for Purchase

MRRL welcomes recommendations from the public for purchase of materials. Paper and electronic forms are provided for submission by library patrons to the Collection Development Manager. Requests are given consideration based on the selection criteria set out in this document and established collection development procedures.

Request(s) for Reconsideration (Challenged Materials)

Patrons who wish to request the removal or relocation of library resources in any format will be provided with a Request for Reconsideration of Library Materials form. The Director, Collection Development Manager, and the selector of the challenged material will consider the written request and the Collection Development Manager will respond in writing as to the library’s decision about the item in question. The Director will apprise the Board of Trustees of any such request(s) and decision thereof. However, if a patron is not satisfied with the decision, he or she may request that the Board of Trustees review the decision at a regularly scheduled Board meeting.

Resources in Neighboring Libraries

MRRL recognizes that additional libraries exist throughout the community, and it will not attempt to duplicate special collections of the State Library or Wolfner Library for the Blind, Lincoln University’s Inman E. Page Library, the Supreme Court Library, the Legislative Library or others. MRRL makes an effort to be aware of the neighboring libraries’ collections. Library staff provides this information to patrons in order to guide them to the most appropriate collections in the area.

Selection

There is no single standard that can be applied in all cases when making a selection decision. However, standard criteria such as literary merit, enduring value, accuracy, authority, social significance, importance of the subject matter to the collection, cost, scarcity of material on the subject, and availability of the same or similar materials nearby, are often used when making a selection decision. Tools used in selection include professional journals, trade journals, subject bibliographies, publishers’ catalogs, and reviews from reputable sources. Although the library offers a collection representing diverse points of view, it does not specifically endorse any particular author, belief, or view by selection of materials.

Standards and Intellectual Freedom

MRRL supports the latest revision of the Missouri Standards for Public Library Service, adopted by the Missouri Library Association. It also endorses the latest revisions of theLibrary Bill of Rights, the Code of Ethics, and the Freedom to Read, adopted by the American Library Association. As much as it is practical, the library will follow the practices and procedures set out in the latest edition of the Intellectual Freedom Manual written by the American Library Association.

Weeding

Systematic weeding of the collection is required of every selector in order to keep the collection responsive to patrons’ needs, to ensure its vitality and usefulness, and to make room for newer materials. Library staff may withdraw titles because of loss or physical damage.

An item is considered for discard when it is (1) obsolete or outdated; (2) physically deteriorated or damaged; (3) no longer circulating; or (4) one of many copies of a formerly popular title. As much as possible, MRRL will follow the standards set forth in the latest edition of The Crew Method: Expanded Guidelines for Collection Evaluation and Weeding for Small and Medium-Sized Public Libraries.

Systematic weeding of the collection is required of every selector in order to keep the collection responsive to patrons’ needs, to ensure its vitality and usefulness, and to make room for newer materials. Library staff may withdraw titles because of loss or physical damage.

An item is considered for discard when it is (1) obsolete or outdated; (2) physically deteriorated or damaged; (3) no longer circulating; or (4) one of many copies of a formerly popular title. As much as possible, MRRL will follow the standards set forth in the latest edition of The Crew Method: Expanded Guidelines for Collection Evaluation and Weeding for Small and Medium-Sized Public Libraries.

Updated and approved by the Missouri River Regional Library Board on April 15, 2008

Procedures

Missouri River Regional Library
Collection Development Procedures
Updated February 2008

The Mission

This policy has been adopted by the Missouri River Regional Library to guide collection decisions and to make information about the library collection available to library staff and patrons. The policy serves as a guide when questions about the collection arise.

The mission of Missouri River Regional Library is “to make available to the residents of Cole and Osage Counties a diverse collection of human wisdom, experience, and ideas.” The library makes accessible and promotes the use of informative and creative resources and cultural programs by which people of all ages, abilities, and circumstances can pursue their educational, professional and recreational interests. Authority and responsibility for selecting library material rests with the Library Director and is delegated to the Collection Development Manager and the library staff selectors. The role of the Collection Development Librarian and the library selectors is to identify, assess, and acquire the materials that support the Library’s mission and the needs and interests of a diverse and growing population.

The Collection

Collections are developed in broad subject areas that are of high interest and which affect the daily life of Cole and Osage County residents. The library seeks to provide, within its financial limitations, a general collection of materials embracing broad areas of knowledge which meet the following collection development objectives:

1. To provide materials that meet the customers’ interests and needs in a timely manner
2. To provide materials to preschool, elementary school, middle school, and high school age customers to encourage and promote continued use of the library
3. To provide a broadly based collection that supports recreational reading as well as independent and lifelong learning
4. To provide collections that are wide ranging and represent multiple viewpoints on various subject matter
5. To purchase materials in quantities proportionate to levels of demand. To practice ongoing collection management using output measures, statistical reports available from the online system, and other data for continuous collection evaluation
6. To keep current with technological changes that might affect the development of the collection

The selection of materials is an art which requires a basic knowledge of broad subject areas, familiarity with standard bibliographies, the present state of the collection, and an understanding of the needs of the community. The first phase of selection is based on reviews as well as publisher materials and popular media attention. The second phase of selection is based on the circulation of the previous published works by the author or by the circulation performance of the subject area. The final level of selection is based on factors that include budget and perceived demand. Tools used in the selection of materials include professional, trade, and popular journal reviews, subject bibliographies, publishers’ catalogs, and publishers’ promotional materials as well as authoritative internet sites. The selectors use our library’s automation system to generate reports that include annual statistics on collection performance.

Selection criteria and purchasing levels vary by area, but in general all materials are selected based on the following guidelines:

1. Topic or author is of high interest with demonstrated demand or need
2. Social and cultural significance
3. Availability and suitability of format
4. Critics’ and staff reviews
5. Reputation of publisher or producer
6. Reputation, authority, or significance of author, composer, film maker, etc.
7. Timeliness of the material
8. Quality of writing, design, illustration, and production based on professional standards
9. Relationships to existing materials (broadens the collection or fills in gaps)
10. Self-published materials are not generally purchased. The library makes exceptions if local demand warrants it. The main reason for this practice is due to the lack of editorial process.

While selection decisions are made on an affirmative basis in so much as the library decides to buy an item rather than to exclude an item, there are, however, materials that are not selected. The reasons for not selecting materials vary, but in general include at least one of the following:

1. Topic or author is “out of scope” of the collection
2. Cost
3. Item is of a highly specialized nature, more suitable for other types of libraries.
4. Format that the library does not support or cannot process and/or circulate
5. Material does not meet the needs of the collection (it is not in demand, is transient or obscure, does not fill a gap or broaden the collection)
6. Duplicative
7. Poorly reviewed by standard sources

The local public library in America is a gateway to all information. When the Missouri River Regional Library does not own a particular book, article, or other item, it encourages patrons to suggest purchase or to request the item through interlibrary Loan. MRRL also is part of a consortium known as MOBIUS. MOBIUS is a consortium of libraries in the state of Missouri. The membership includes 68 full members from colleges, universities, the Missouri State Library, and Springfield-Greene Public Library. The holdings of these institutions are accessible to Cole and Osage county patrons.

Areas of the Collection

Adult Fiction
The adult fiction collection exists to meet the recreational and educational needs of library patrons. Selections are made to ensure that the collection provides access to popular and quality books for a range of users recognizing their diverse tastes and backgrounds. Each item selected for the system is determined individually. Selection is based on one or more of the criteria listed below. Therefore, no single standard will always be applied. Materials are collected in a variety of formats. Multiple copies of high demand titles are purchased and popular series are continued within the system whenever possible. MRRL strives to provide a comprehensive fiction collection of selected key authors.

Criteria for selection of Adult Fiction are as follows:

1. Representation of an important movement, literary style, trend or culture
2. Originality
3. Artistic presentation and quality evidenced in the plot, setting, theme, characterization point of view, and style
4. Sustained interest and entertainment
5. Attempt to satisfy readers of different tastes, interests, purposes, and reading abilities

Adult Non-Fiction
The Adult Non-Fiction collection is intended to contribute to the education and enjoyment of our library patrons by providing materials for the pursuit of independent learning, recreational reading, and beginning research. In a few subject areas the collection may support the advanced learner. The collection is continuously reviewed for currency of information to assure that essential and significant information is added and retained.

Children’s Collection
The children’s collection provides current, popular, educational, and notable materials for preschoolers through middle school students as well as for parents and teachers. This collection consists of recreational and informational materials that foster a love of reading. The library tries to anticipate and to meet the skill and interest levels of readers from the preschooler to the beginning reader to the child ready for more advanced resources.

In order to support the varied reading levels among children, the children’s collection is comprised of a variety of materials that include board books, beginner readers, picture books, juvenile fiction, juvenile nonfiction, juvenile reference, and parent/teacher resources. Board books are purchased to develop a love of reading at the early preschool stage; multiple copies of easy reader titles are purchased for the beginning reader. While the picture book collection contains illustrated titles for preschoolers, this collection may also contain titles for older children. The juvenile fiction collection contains novels and short fiction appropriate for early elementary school children through middle school students while the juvenile nonfiction collection contains informational and recreational materials for preschoolers through middle school students. The juvenile reference collection contains materials to aid in student learning, to aid in reader’s advisory services to children and young adults, and to aid in children’s programming.

Materials are selected in response to the needs and interests of young people by recognizing their diverse tastes, backgrounds, abilities, and potential. Each item must be individually considered for its intended audience and is evaluated according to previously stated selection criteria with particular attention paid to reading level and age-appropriateness of content. Children’s materials are purchased in a wide variety of formats.

The children’s collection seeks to supplement the public school libraries, although our resources are not focused on materials to support all aspects of assignments. As a general rule, the library does not acquire textbooks used in school as these materials are available elsewhere, curriculums are revised every year, and the required textbooks change frequently.

Audio-Visual Material Collection
While the acquisition of print material is a large part of our mission, we also make available collections of audio-visual materials in the adult and children’s departments. The selection of audio-visual materials complements the library’s selection of print materials. The library recognizes that patron’s desire information and popular materials in various forms. The Library currently purchases music CDs, audio books on cassette and CD, downloadable audio, ebooks, and DVDs.

Reference
The Reference Collection consists of materials which can be consulted for bibliographic or factual information, and will not be read in their entirety. Reference works are purchased to support the general needs of the community and are intended to yield information useful for basic inquiry in most fields of knowledge. Expensive purchases will be made when strong compelling need is in evidence and as the budget allows. Access to specialized resources and academic titles is provided by Jefferson City’s governmental and academic libraries. Online resources are acquired by the Digital Services Librarian and supplement the information needs of the Reference department as well as the general public.

Local History
The Missouri Collection emphasizes subjects relevant to all of Missouri: history, government, biology, travel, sports, biography, and the arts. Books by local authors are included if their works fill a gap in a subject area or are reviewed positively by authoritative sources. Books by noted Missouri authors such as Mark Twain and Maya Angelou, are also included to represent Missouri’s literary heritage within the collection.

In contrast, the Genealogy Collection focuses primarily on Jefferson City as well as Cole and Osage counties, followed by mid-Missouri, and when useful, the entire State of Missouri. The volumes themselves and/or the subject areas they represent have permanent value to the community and are made available to the general public for research on local, genealogical and historical issues.

Outreach
The library also maintains an Outreach Department which provides services to residents unable to visit the library. Outreach staff visit a host of elementary schools in Cole and Osage Counties. The collections include selections of popular books and audio visual materials as well as a children’s fiction and nonfiction collection with the needs of the local schools in mind. The Collection Development Manager is ultimately responsible for the collections, but relies heavily on the expertise of the Outreach Manager and assistants.

Teen Collection
The teen collection provides materials for the recreational interests, informational needs, and personal growth of teens. This collection provides current, popular, and notable materials geared to the interests of teens grades 6-12. Teen materials are selected with an awareness of the variety of interests, backgrounds, reading skills, and developmental skills of patrons between the ages of thirteen and eighteen. Each item must be individually considered for its intended audience and is evaluated according to previously stated selection criteria.

Since the resources of the adult and children’s collections are conveniently available, the teen collection does not attempt to fill all teen needs for materials. Although the teen collection seeks to supplement the public school libraries, our resources are not focused on materials to support all aspects of assignments. As stated previously, the library does not acquire textbooks used in school as they are available elsewhere, curriculums are revised every year, and the required textbooks change frequently.

Gifts and Suggestions

Gifts to the Missouri River Regional Library, in the form of subscriptions, donations, or monies, are welcome. Gifts that become part of the general collection should not require special handling or special circulation procedures. Once a gift item has been processed and added to the collection, it is subject to the same standards as any other material and may be weeded in the course of time. Missouri River Regional Library will accept financial donations to buy materials following the same guidelines used with any other selection decision.

Customer suggestions that the library purchase a certain item are always welcome. Suggestions are evaluated on the following criteria: need in the collection, appropriateness to collection, cost, and availability elsewhere in the area. The submission of a request does not guarantee its purchase. If a work is not selected for purchase, the customer is encouraged to request the book through inter-Library Loan or MOBIUS.

Collection Maintenance

The collection needs continuous evaluation to ensure that the library is fulfilling its mission. The collection also needs systematic weeding of library materials in order to maintain a current and accessible collection. Weeding identifies damaged items, dated materials, and items which are no longer used. Materials which have been withdrawn and are in good condition will be given to the MRRL/ABLE book sale. No items can be held or given to individuals.

The Missouri River Regional Library selectors are responsible for ensuring properly maintained collections. Missouri River Regional Library loosely follows the CREW method of weeding and augments it with weeding reports and other reports generated for specific areas. The library’s policy is not to automatically replace titles discarded, lost, or withdrawn. The need for replacement in each case is based on the existence of adequate coverage of the subject, the timeliness of the title in question, the demand for the specific title, and the availability of the item. The collection is not archival and is reviewed and revised on an ongoing basis to meet current needs.

Reconsideration of Library Material

The Library recognizes the First Amendment right to free expression as the cornerstone of the democratic process. Free access is a fundamental objective of the public library. Usefully organized and open collections are essential components of free access. The library seeks to abide by the principles set forth in the Library Bill of Rights , Library Code of Ethics, and the Freedom to Read. The materials added to the collection are cataloged and processed in the manner that best suits the format and ensures open and equitable access. Items are not labeled to indicate point of view or bias. The library ensures free access to its holdings for all patrons, who are free to select or reject for themselves any item in the collection. The choice of library material by patrons is an individual matter. The library finds the responsibility for a child’s reading, listening, or viewing material to rest with the parent and/or legal guardian and promotes previewing materials if parents are concerned about content. While one can reject material for oneself or one’s child, one cannot restrict access to material for others. Although the library is divided into sections such as Children’s, Reference, Fiction, Non-Fiction, etc., for the convenience of the public, patrons of any age may use all parts of the library. The classification system, reviews by professionals, and the librarians’ expertise contribute to the appropriate placement of materials.

It is a vital obligation of the public library to reflect, within its collection, myriad and differing points of view. The Missouri River Regional Library does not endorse any particular belief or view nor does the selection of an item indicate an endorsement of any viewpoint. Library materials will not be marked or otherwise identified to indicate approval or disapproval of the contents. All circulating material will be made available to the public in the manner that best facilitates access by the public. In the selection of materials, an attitude of flexibility, open-mindedness, and responsiveness to the changing needs of the residents of this area is kept constantly in mind. Materials are evaluated as complete works and not on the basis of a particular passage or passages. A work will not be excluded from the library’s collection solely because it represents a particular aspect of life, because of frankness of expression, or because it is controversial.

Once an item has been purchased it will not automatically be removed upon request. However, the library has established procedures to ensure objective and fair reconsideration of questioned materials. Anyone who wishes to file a reconsideration request may obtain a Materials Reconsideration Request Form from library staff. Once the form has been completed, it is submitted to Collection Development Manager. The request for consideration is assigned to the selector in whose area the item falls. This staff member reads, views, or listens to the work, reads reviews, and compares the acquisition decision to the collection development policy. Once the staff selector has made a preliminary decision, and that decision is shared with the Collection Development Manager, who then follows the same procedure. Once a determination is made concerning the item, the Collection Development Manager drafts a letter for approval by the Library Director in response to the request. If the patron is not satisfied with the decision, he or she may request to speak with the Library Director. If the patron still does not feel their concerns are resolved, he or she may request that the Board of Trustees review the decision at a regularly scheduled board meeting.

Regulations:

 

Guidelines:

 

Procedures:

Administrative Policies

Credit Cards and Charge Accounts

Credit cards for library staff may be issued by Central Bank under guidelines set by the MRRL Board of Trustees. The library director has authority to issue cards to appropriate staff and to set rules for their use.

Approved February 19, 2002

Regulations:

Institution maximum credit limit: $15,000

Individual account credit limits:
1 card for business manager     $5000 limit
8-10 cards for staff travel     $2000 limits

Guidelines:

 The card for the business office coordinator will be used for online purchases and in circumstances where credit card use is required or most expedient. The other cards will be issued to library managers most likely to engage in out-of-town travel throughout the year. These cards are primarily to be used for travel, but may also be used on occasion to purchase items for the library according to the established budget for the department.

Procedures:

 All credit and store charge cards will be kept in the Business Office when not in use.

Cards must be signed in and out with name, date and reason for each use.

Receipts for all purchases made with cards must be submitted to a supervisor for authorization for payment unless employee has prior budget authorization for the purchase.

Receipts for library credit card use for travel must be submitted to a supervisor, along with all other receipts, on an Expense Report Form.

Use of credit cards for travel must comply with established travel procedures, including but not limited to reasonable meal amounts and approved hotel and transportation expenses. No alcoholic beverages may be purchased on library credit.

Library purchases of goods in Missouri are state sales tax exempt. This applies to some hotel sales taxes as well, so employees need to provide hotels a copy of the tax-exempt letter upon check-in when traveling. Tax-exempt letters are available from the Business Office. It is the responsibility of the individual employee, not the Business Office manager, to insure that qualified sales are tax exempt.

A photocopy of the monthly statement of the Central Bank MasterCard account will be appended to the bill list each month in the board packet.

Disposal of Surplus Property

The Library Director shall establish procedures for identification and disposal of books, equipment and supplies that are obsolete or otherwise not needed for library purposes.

Approved June 26, 2001

Regulations:

 

Guidelines:

 

Procedures:

 All library materials declared surplus shall be divided into two categories: (1) material considered to have resale value; and (2) material considered unusable due to obsolescence or wear.

Disposition of the two categories of material shall be as follows: (1) Saleable furniture and equipment shall be advertised as being declared surplus by the library. Timing and character of sale shall be at the discretion of the Library Director; and (2) material classified as unusable shall be discarded or destroyed.

Donor Recognition Policy

The Library offers donor recognition opportunities as part of its fundraising and development program. Such opportunities may include commemorative naming of facilities or parts of facilities, bookmobiles, equipment, furnishings and collections. Final decisions on naming and/or accepting any offers of contributions to name facilities or equipment shall rest with the Board of Trustees. Endowment gifts will be directed to the MRRL Foundation and will be recognized according to the Foundation’s policy.

Approved April 19, 2005

Regulations:

 

Guidelines:

 

  • Library facilities may be named or renamed as designated by a donor who makes a significant monetary contribution to the Library. Donors who wish to name such facilities and have the unit bear their desired name exclusively, must provide 50% to 100% of the cost of construction and equipment.

 

  • Donors who will allow subunits of the facility or site to include other naming opportunities must provide 50% of the cost of construction. In either instance, the “cost of construction” will be the actual cost expended, if the amount of the contribution is negotiated within three (3) years of actual construction, or the current replacement/construction cost if the facility is more than three years old.

 

  • Other naming opportunities within a facility may include such areas as auditoriums, meeting rooms, special use areas, collections and equipment. Appropriate contributions for such naming opportunities will be determined by square footage cost, actual cost of equipment, on-going operating cost, etc., depending on the specific area or item. Such naming opportunities should be available to donors for 50% to l00% of the actual cost.

 

  • Commemorative options for the purchase of equipment, shelving, furniture, fixtures, etc. are available to donors for 100% of the actual cost. In the event that such items have already been purchased out of Library funds, a contribution of an equivalent amount to the Library will earn the donor the desired commemorative opportunity.

 

  • Named facilities or areas within facilities shall bear a plaque citing the role of the donor. Plaques or other commemorative items will be provided by the Library.

 

  • Named contributions to a bookmobile will be displayed on the rear exterior of the vehicle for a minimum of $10,000.

 

  • No product logos shall be displayed on the plaque, commemorative item or vehicle.
Procedures:

Gift Acceptance Policy

The Board of Trustees of Missouri River Regional Library (MRRL) actively encourages charitable gifts, grants and contributions that support the mission and public service goals of the Library.

Approved May 17, 2005

Regulations:

 When conditions placed on a prospective gift are judged to be administratively difficult or not in accordance with the mission of Missouri River Regional Library, the Library Director will request that the MRRL Board review the terms of the gift. The MRRL Board may request that the terms of the gift be revised, or recommend that the gift be declined.

Gifts of library materials are governed by the Donations section of the Collection Development Policy.

The MRRL Board of Trustees may choose to request that a charitable gift be directed toward the MRRL Foundation for deposit in an endowment fund.

Guidelines:

 

Procedures:

Investment Policy

 It shall be the policy of the Missouri River Regional Library to manage and invest its cash resources in accordance with the following guidelines:

Approved March 14, 2004

Regulations:

 

Guidelines:

 The Missouri River Regional Library shall establish and maintain procedures for the investment of cash and other liquid assets.

All cash and liquid assets shall be in substantially risk-free accounts and/or investments by virtue of Federal deposit insurance, collateralization, or the nature of the investment instrument. Investments must meet requirements as specified by Missouri state law.

Money shall be invested in such a way to provide a satisfactory amount of liquidity.

Money shall be invested locally (in Cole and Osage Counties) if possible but the primary goal is to invest money in such a way as to maximize the return on investment so long as the above constraints on safety and liquidity are maintained.

The Library shall contact area financial institutions every three to five years and solicit bids to provide its financial services needs.

The Library Director of the Missouri River Regional Library shall be responsible for the administration of this policy.

Procedures:

Open Records Policy

As a public governmental body, Missouri River Regional Library is subject to the laws governing public meetings and records in the state of Missouri as set forth in RSMo Chapter 610, “The Missouri Sunshine Law.” All meetings, records, votes, actions of the regional Board and the two local Boards are open to the public unless otherwise closed as provided by law.

Approved October 15, 2002

Regulations:

 

Guidelines:

 

Procedures:

The Assistant Director for Business and Facilities is the custodian of records for Missouri River Regional Library, the City of Jefferson/Cole County Library District and the Osage County Library District. Records are available for viewing in the custodian’s office during business hours, Monday through Friday, 9:00 a.m.-5:00 p.m. or by appointment.

All requests for copying should be submitted in writing, and a form is provided for this purpose.

All business records are available for inspection and copying unless closed as provided by law.

There are no fees to view records. Reasonable cost-recovery fees may be charged when library staff is requested to provide photocopying services.

Procurement Policy

The Library encourages competitive bidding in order to obtain the greatest response to requests for purchase or requests for proposals. The Library shall do everything in its power to encourage the submission of proposals from local vendors, including the notification of all listings within a particular category in the various area yellow pages. However, the Library has a responsibility to its residents to insure that the maximum value is obtained for each public dollar spent. It is expected that local vendors who wish to do business with the Library will offer the lowest possible quote for the item being purchased. The Library welcomes bids from minority- and women-owned businesses and actively solicits bids from such companies where possible.

Approved July 16, 2002

Regulations:

 

Guidelines:

 

Bids

The Library will informally bid from multiple suppliers for all purchases over $500. This may be obtained by comparison pricing through direct contact, advertisements, catalogs, or web pages.

Purchases with an anticipated bid amount of $4,500 or greater shall be listed for at least seven days on the Library’s web page. Where practical to elicit greater responses for bids, additional listings may be made on cooperating web pages and notices may be sent to potential bidders.

Purchases with an anticipated bid amount of $25,000 or greater shall be advertised in at least one paper with broad general distribution within Cole and Osage Counties.

In order to obtain the best price, the Library shall be allowed to enter into cooperative purchasing agreements with federal, state or local units of government, or not for profit corporations. Cooperative agreements may be entered into, or already negotiated contracts may be assumed. Existing bids may be renegotiated or extended if it is to the Library’s benefit.

Bids may be received by mail, e-mail, or fax. Sealed bids may be received by mail or delivery only. No negotiation will be allowed as to bid amount after submission, unless such options are clearly spelled out in the bid document. Occasionally, bid documents may contain deducts for options that the vendor feels would provide a superior product for less cost. The Library reserves the right to negotiate such changes with the submitting vendor, or other vendors if that would result in savings. The Library reserves the right to use cooperative purchasing agreements or listed advertisements for purchases if that results in a lower cost, even if these sources do not respond to the Library’s bid notices.

Although price shall normally be a major consideration in all purchases, the Library reserves the right to take such factors as durability, timeliness, availability and operating cost into consideration when awarding a bid. Low bidders may be rejected where serious reservations about the quality or suitability of items or services exist. The Library reserves the right to waive minor irregularities in submitted bids, or to waive normal bidding procedures in an emergency when it is in its best interest to do so.

Where practical, utilities and telecommunications services shall be competitively bid. However regular payments for such utilities shall not require special management approval.

Library books and materials as well as single-source equipment necessary for library operations are not subject to these procedures or to bid requirements. Purchases for these items are made under appropriation approval through the library’s annual budget.

Professional Services

Professional services include, but are not limited to audit and banking services, equipment and custodial maintenance contracts as well as special one-time consultant service needs. Depending on the nature of the service, professional services may be solicited through the bid process or by requests for proposals. Contracts for ongoing services shall be rebid every three to six years.

Requests for Proposal (RFP)

The Library reserves the right to secure products and services through a request for proposal when that is in the best interests of the Library. Requests for proposal shall normally be limited to complex projects, especially those with multiple or unknown ways of accomplishing a certain objective. Requests for proposal may involve intellectual property or the quest for new ideas that do not lend themselves to traditional bidding. In general, the Library shall advertise requests for proposals in the same manner as bids, however the Library shall reserve more latitude in considering low price as the primary indicator of acceptance.

Procedures:

 The branch or departmental manager must ordinarily approve purchases. Purchases of $500 or less may be made at the department level with no other approval.

Purchases over $500 require the approval of the Assistant Director for Buildings and Finance. The exception is for previously bid items, commodity items and supplies for which uniformity is crucial, or computer equipment which exists on a local or wide area network.

Construction purchases, change orders and large unbudgeted expenses require a motion by the Library Board of Trustees.

Web Guidelines

Social Networking Sites Guidelines

The administrator of the Library’s Social Networking pages will follow these guidelines in addition to the Library’s Public Service Policies

Approved September 5, 2007

Purpose
  • Connect with patrons, authors and other libraries
  • Promote library programs, events and services through blogging and bulletins
Content
  • Information about library programs, events and services
  • Materials owned by the library
  • Information about authors and their works
  • Links to other webpages. As a social networking site, links will be made to pages created by people outside the Library; the Library has no control over the content of those pages.
Comments
  • Comments deemed inappropriate for a public space will not be approved
  • Comments containing html that may interfere with the layout of the page will not be approved
  • Advertisement or promotional comments must be under 10 lines and are subject to the approval of the administrator
Friends
  • Friends and followers are subject to approval by the administrator
  • The Library reserves the right to approve or deny friends

MRRL Board Members

             MRRL Board of Trustees:

  • Stuart Murphy, President
  • Adam Veile, Vice President
  • Vicki Ford, Secretary
  • Katrinka Goldberg, Treasurer
  • Marge Kudrna
  • Debbie Rowles
  • Jenny Jacobs
  • Valerie Weber
  • Kay Kasiske
  • Kaye Bertels
  • Neil Loethen
  • Jeff Briggs
  • Ithaca Bryant
  • Ruth Canada-Painter

             City of Jefferson/Cole
            County Board Members:

  • , President
  • Valerie Weber, Vice President
  • Kay Kasiske, Secretary
  • Stu Murphy, Treasurer
  • Vicki Ford
  • Adam Veile
  • Marge Kudrna
  • Jeff Briggs
  • Ithaca Bryant
  • Ruth Canada-Painter

            Osage County Board
Members:

  • Katrinka Goldberg, President
  • Jenny Jacobs, Vice-President
  • Neil Loethen, Secretary
  • Debbie Rowles, Treasurer
  • Katrinka Goldberg, Voting Member – MRRL
  • Jennifer Jacobs, Voting Member – MRRL
  • Debbie Rowles, Alternate Voting Member – MRRL
  • Kaye Bertels, Alternate Voting Member
  • Neil Loethen, Member

There are no bid opportunities at this time.