images from the Missouri River Regional Library

Meeting Rooms

 Missouri River Regional Library Meeting Rooms: The Place For All Reasons

The Missouri River Regional Library is please to provide library meeting rooms, free of charge, to community groups and organizations for nonprofit activities intended to educate, enrich and /or inform the general public.

Reservations may be made through the Public Information office:

  • (573) 634-6064 ext. 263
  • FAX (573) 634-7028

Library programs and activities have first priority for use of meeting rooms.

Meeting Room Usage

Library meeting rooms will be available free of charge during normal library operating hours to nonprofit community groups and organizations sponsoring meetings and programs open to the general public, provided these policies and provisions for use set forth are followed:

 

  1.  A meeting room application must be filled out completely and on file. Reservations may be made by telephone; however an application still needs to be filled out. Please contact the library during business hours to get a meeting room application or download one from the bottom of this page.
  2. Groups are permitted to use the room no more than once per week.
  3. The library reserves the right to approve or disapprove any application at its sole discretion.
  4. Meetings and programs must be open to anyone interested in attending. There should be no charges, fees, collections or solicitations on library property. All meetings must be free and open to the public, except meetings legitimately closed per state statute.
  5. Groups are responsible for their own room arrangement. Tables and chairs can be found in the rear storage area. The library has a limited number of tables in the meeting rooms. Please consider this when setting up. Groups are responsible for clean-up and must return all furniture to the rear storage area when their meeting ends. If a policy violation occurs the group will no longer be permitted to use the room.
  6. Groups desiring to use library equipment must request permission for its use when applying for the meeting room. Any group using such equipment shall assume full responsibility for any damage to equipment while it is in their possession. Please make sure someone in your group knows how to operate requested equipment. Library equipment will be provided depending on its availability.
  7. Meeting rooms can be scheduled between the hours of 9 a.m. - 8:30 p.m. Monday-Thursday; 9 a.m. - 4:30 p.m. Friday and Saturday and 1 p.m. - 4:30 p.m. on Sundays. Meetings must be over in sufficient time to clean-up and vacate the building. No meetings may begin before or extend after regular library hours.
  8. A telephone for use by the public is not available in the meeting rooms. Library staff will not accept telephone messages for persons attending meeting room functions. A pay phone is located on the main floor.
  9. Smoking is not permitted in the library.
  10. Non-alcoholic refreshments may be served. Groups must provide all supplies and service pieces. The group may request permission to use the available kitchen facilities when applying. The kitchen must be cleaned and left in the same condition as found. A $25.00 deposit will be required and returned if the room and kitchen are left in good condition. 

You should fully understand that:

 

  1.  If a meeting will be canceled, please notify the library as soon as possible.
  2. The Library's Multi-Purpose Room presently serves as the MRRL Art Gallery. Under no circumstances shall anyone attending a meeting in the Multi-Purpose Room touch or attempt to move any of the art on display. Any loss or damage to an exhibit, which occurs during a meeting, shall be the financial responsibility or the organization or individual reserving the room.
  3. The library will not assume responsibility for any materials left on the premises.
  4. The group sponsoring the gathering will be responsible for the orderly conduct of the group and for any damage to library property or equipment. The library may assess charges for any damage.
  5. The individual initiating the request for the meeting room will be considered the official representative of the group and will assume responsibility for communicating meeting room policies to the group.
  6. Please ask your group to not use the 30-minute library patron parking on the north side of the building.          

 

AttachmentSize
Meeting Room Application84.98 KB
Meeting Room Policies - Keep for Your Records35.4 KB
Meeting Room Reservation Request13.87 KB